Execution ExcellenceProject Management Office

How to Hold a Project Open House

It is not every day that a project finishes up. When a project is ready for primetime, this is a great opportunity for the PMO to sell its success and benefits hard to the business. A post at Duration-Driven recommends using an “open house” as the vehicle. The open house informs others of the value that the project is delivering, and it creates positive buzz around the job the PMO is doing.

Come On In

The post outlines a few tips to make the best of an open house. Firstly, rope in as much of the PMO team as is available to appear at the open house, because it is good to have the team, users, and stakeholders all commingling and learning about each other. If relevant people cannot be present, post photos of them in a visible area with explanations of their role.

Use signs and posters to get across little aspects of the project, so that the team is freed up to spend their time talking about the biggest accomplishments. However, encourage the team to talk about challenges they faced along the road to success too, as stakeholders may find that information to be intriguing and enlightening as well.

Lastly, the post recommends this:

Offer interesting or uncommon statistics. Others may not be familiar with your project’s details, such as average labor prices vs. what you were able to negotiate; typical efficiency improvements measured on similar projects (and perhaps how you plan to beat them); or the size, weight, or rarity of a particular piece of equipment.

You can view the original post here: http://duration-driven.com/how-to-hold-a-great-open-house/

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