Continuous ImprovementProject Management Office

Art of Communication for Effective Project Management

Effective communication is one of the significant keys to project success. Most of the project managers establish chain communication with their teams, clients, stakeholders, and vendors. This is where they lack. They work on establishing a formal work process without clearly communicating the desired framework.

Poor communication may lead to fragmentation and duplication of work. In this article at PM Basics, the author suggests four key rules of communication for the project managers to bring better results.

Identifying Needs

To begin with, the project managers should identify all the requirements and approved methods of communication with the team. They can take different avenues like hallway meetings, standup calls, or formal project process, and status meetings.

The 4 Rules

With the gradual shift in focus towards paperless working environment, communication became extremely essential. Here are four proverbs that project managers must keep in mind:

  1. Always remember your past mistakes to avoid them in future. It is better to adopt process improvement practices with the teams to discern expected issues and materialize a better solution for the subsequent decisions.
  2. Planning equally helps in avoiding pitfalls. Staying on track throughout the project process will minimize unsolicited challenges, leaving very little space for obstacles on their way to success.
  3. Only aligned moves can keep you on the right track. In project management, timeline plays a crucial role in aligning the project process. Therefore, make an accurate and precise timeline without missing the likelihood of issues coming from clients, third-party vendors, or some technical glitches.
  4. Tomorrow never comes. Be future ready by keeping in mind the possibility of uncertain situations. The best way to do this is by discussing deliverables, handoffs, and other integration points on priority with the team. Save adequate time to address last-minute client needs and queries.

The author believes that adhering to these maxims will help in covering half of the work. The remaining half can be effectively managed with the right approach and communicating the expectations. Communicating facts to the team while keeping the focus intact will bring success. Click on the following link to read the original article:

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