Project Management Office

How Does Decision Making Affect Your Project Outcome?

The ultimate objective of project management is to coordinate actions of a group to bring out the intended project results. This will entail a host of decisions, mostly delegated by the project managers to the teams. Thus, making the right decision and delegating it to the right person is critical for a complex project.

In this article at PM Majik, the author explains the significance of having a clear and transparent process for making project decisions in every project, programme, and PMO.

Disciplined Decision

To remain upbeat and conquer the fear of being left behind, the big decisions often demand to be quick and decisive. Discipline in decision-making means taking less time to determine the true objective of the decision. It will help you identify multiple alternative approaches to achieve the goal while carefully analyzing each of the alternatives. The author suggests five reasons to have a clear and transparent project decision process:

  1. Reference Point: Instead of debating old points, have a clear point of reference to discuss and draw a decision that is helpful enough to make the right project move. Ensure that the decision information is shared in advance as part of the meeting agenda. This will maintain the focus, provide context and generally help everyone move on.
  2. Progressive Approach: A longer period of decision-making impacts the project progress. To hold a progressive approach, make quick decisions by communicating the decision points in advance.
  3. Stakeholders: Often senior management has different agendas that become problematic to the project managers. If they gain consent on a decision, the other seniors disagree with The situation turns even worse if the decision needs to be revised or thrown away after significant progress. To have a transparent process, all the stakeholders need to align their decision and help the team avoid mismanagement.
  4. Establish Control: Project management depends on good governance. A good decision process demonstrates that the project is in control. In a project audit, governance documents and decision logs are the essential artifacts. Being able to provide these artifacts to support the decision process will show that the project is in control.
  5. Avoid Mistakes: Make sure all the stakeholders are well informed and updated on the decision process to mitigate the risk of wrong decisions based on incorrect data. Ensure the concerns raised by the stakeholders are spotted and resolved.

Read the uncut version by clicking the following link:

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