Continuous ImprovementProject Management Office

Are You Making These 8 PMO Errors? Learn How to Avoid It

While implementing PMO, leaders often make mistakes. The reasons for the majority of the failures is lack of knowledge in PMO and PM best practices. In this article at PMforToday, Laura Barnard shares 8 PMO errors that you should avoid for a successful PMO.

Ways to Reduce the PMO Errors

Barnard herself established PMO and learned some valuable lessons in the process. She understood that there are some committees that could have done well. The only thing that was stopping them from achieving success is that they were prioritizing everything. She shares the 8 PMO mistakes that you should avoid to achieve success:

  1. Following the Herd: What applies for all, may not apply to you. Do not just follow a trend. Understand if it is aligned to the matter at hand and is within budget, time, and resources.
  2. Establishing the Wrong Kind: Often, the leaders establish templates and procedures without figuring out their impact on the organization. Understand whether the organization wants you to provide support for the project or to govern the entire portfolio.
  3. Playing the Blame Game: Leaders often forget to keep in mind the corporate culture. Employees will resist if you throw policies at them without consideration. Instead of blaming the culture, know how to smoothen the change management process.
  4. Focusing on Processes Rather than Values: You are there to streamline the projects that are already suffering rather than establishing more policies. Your primary objective is to get those back on track so that the organization can start receiving ROIs.
  5. Fancy Tools and Methodologies: PMO is a body that sets up rules and policies to derive beneficial outcomes in the end. Instead of enforcing your preferred tools and methodologies in the organization, provide the required value to the project. Figure out issues first before applying methodologies and buying expensive PMO tools.
  6. Improper Marketing: Let your colleagues know about how PMO helped achieve project success. Talk in the language they would understand so that they know the value you added to the company.
  7. Unnecessary Reporting: Be precise while reporting, be it documentation, fact sheets, or meeting updates. Optimize and map your time and processes to create value. Do not expect sponsors to understand your problems. Let them know how they could help and tie that with what they will gain in return.
  8. Teaming Up with the ‘Yes’ Men: Leaders often bring in people that they found success with in the past. However, diversity in the team brings in different perspectives and solutions. Look forward to teaming up with talents that can bring fresh ideas to the table.

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