PMO TrendsProject Management Office

5 Essentials of a Project Post-Evaluation Meeting

As the project ends, conducting a post-evaluation meeting of the project brings better insight about the do’s and don’ts for future endeavors. The agenda of the meeting must contain factors like the current project outcome, performance, and expenditure information.

In this article at Thinking Portfolio, the author suggests that the project managers must include relevant project data to develop a concrete meeting plan. It will help them see and address the major areas of concern and help them find ways to get constructive feedback.

Points to Cover

To conduct a successful project post-evaluation meeting, always keep in mind that the discussion should not turn into a ‘witch hunt’ or ‘blame game’. The objective here is to identify issues in the project process experienced during the project cycle. Use these points as references to ensure that future efforts in project execution and communication should be way more efficient than this.

Gather Information

To conduct a project post-evaluation meeting report, make sure you gather essential information about final project results, expenditure on resources, performance schedule, and change in objectives. Along with these, keep data related to the budgets and schedules during the project cycle, key challenges faced during project implementation, management’s feedback on project results, and client’s response over it.

Useful Tips

In a bid to make the project post-evaluation meeting more effective, the author suggests few effective tips. Here is what you need to do:

  1. Pick a Moderator: Pick an unbiased team member to act as a moderator. The moderator’s job is to ensure nil shift in focus and each team member must voice their feedback.
  2. Meeting Schedule: Schedule the meeting ahead of time and ensure a hundred percent participation from the teams.
  3. Set an Agenda: Set a comprehensive agenda that covers pertinent topics. Let the team members also get an opportunity to prepare themselves for the meeting.
  4. Prepare a Questionnaire: There are usually a couple of cross-sections that can be used for framing your questions. The basic question category includes planning, implementation, communication, and

Click on the following link to read the original article: https://thinkingportfolio.com/how-to-run-a-project-post-evaluation-meeting/

 

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